MINUTES OF THE HAVEN TOWN BOARD MEETING
November 20, 2006
The Haven Town Board met at the Haven Town Hall on Monday, November 20, 2006. The meeting was called to order at 7:00 p.m. by Chairperson Eric Meyer. Members present: Eric Meyer, Keith Hibbard, Dennis Lietha, Ted Prom, Mike Zniewski, David Meyers, and Tammy Schefers.
APPROVAL OF AGENDA
Chairman Eric Meyer had set aside the Nelton bills from Rinke Noonan Attorneys at Law for $105.00 and $1,153.18. He also set aside the City of Sauk Rapids - Gas Line Cut bill for $380.00, and he set aside the Bogart, Pederson and Associates Inc bill. Supervisor Keith Hibbard made a motion to approve the agenda. Supervisor Dennis Lietha seconded the motion. The motion carried.
READING OF THE MINUTES
Supervisor Keith Hibbard made a motion to approve the minutes. Supervisor Dennis Lietha seconded the motion. The motion carried.
BUILDING PERMITS
There were five building permits.
SHERBURNE COUNTY SHERIFF REPORT
The Deputy Sheriff gave the report for the month of October. There were a total of 74 incidents.
BILLS OUTSTANDING
Rinke Noonan Attorneys at Law $ 105.00
Rinke Noonan Attorneys at Law $ 45.00
Rinke Noonan Attorneys at Law $ 120.00
Rinke Noonan Attorneys at Law $ 225.00
Jeff Rhodes $ 15,450.00
Connexus Energy $ 92.06
Xcel Energy $ 76.32
Newman Traffic Signs $ 9,843.96
Tri-County Humane Society $ 234.80
Mike Zniewski $ 58.80
LeRoy Pauley $ 163.45
Penny Weihrauch $ 132.41
Virginia Mezera $ 5.14
Diane Reed $ 1.94
Jean Paulson $ 4.85
Elizabeth Johnson $ 9.70
Rose Martinson $ 4.85
Robyn Meyer $ 7.28
PERA $ 112.17
Bogart, Pederson & Associates, Inc. $ 2,336.25
After discussion on the bills, Supervisor Keith Hibbard made a motion to not pay the Nelton bills from Rinke Noonan Attorneys at Law for $105.00 and $1,153.18 and not pay the City of Sauk Rapids bill for a cut gas line for $380.00 and only pay half of the Bogart, Pederson and Associates, Inc. bill $2,336.25. Supervisor Dennis Lietha seconded the motion. The motion carried.
OLD
BUSINESS
Speed Resolutions August Meeting - The Board talked about Speed Resolutions. A Resolution Designating a Residential Roadway Speed Zone. The Board had a public meeting to talk to the residents about changing the speed zone in certain areas. After discussion on this issue Supervisor LeRoy Pauley made a motion to approve and adopt the Resolution Designating a Residential Roadway Speed Zone Supervisor Ted Prom seconded the motion. The motion carried. The speed signs will be ordered. September Meeting - Supervisor Keith Hibbard made a motion to attach to the Resolution the listing of the sub-divisions affected and what the entire distance of miles will be for the 25 mph speed limit areas. Supervisor LeRoy Pauley seconded the motion. The motion carried. The new signs will be in place sometime in early October. October Meeting - The posts will be placed into the ground before November 1, 2006. The new speed signs have arrived. November Meeting The Board Members talked about the Roads that would be affected in the Speed Resolution Designating a Residential Roadway Speed Zone. The Ordinance will be signed and published.
CUP Vesterra, LLC July Meeting - Vesterra, LLC is requesting a conditional use permit for grading, excavating or filling of 10,000 cubic yards or more sand and gravel mining operation to include: come back concrete & concrete rubble would be stored & reprocessed on site to make crushed base materials - A ready mix concrete plant. J.D. Lehr spoke for the Vesterra, LLC Company. He said that a 45-50 Acres is proposed to be mined at the site. The current land use now is agriculture. The Board asked if Vesterra, LLC had any contact with the railroad. Jay Widdes across the Highway also had concerns on how it will impact the Eastside of 32nd Street. After a long discussion on this issue, the Board will have a special workshop meeting to talk about the CUP request. The meeting will talk and go through the Haven Township Comment on the Vesterra, LLC request for a Conditional Use Permit for Gravel mining Over 10,000 Cubic Yards. This meeting will be held on Wednesday, August 2, 2006 7:00 p.m. Haven Township Hall. The Board also noted that the road right-a-way has to be worked out. Supervisor LeRoy Pauley made a motion to table this issue until Wednesday, August 2, 2006 at the workshop meeting and the August monthly meeting. Supervisor Dennis Lietha seconded the motion. The motion carried. August Meeting - The Road Order right-a-way is the biggest issue for the Vesterra, LLC Company. Jonathan Wilmshurst said they are willing to dedicate their 33 for the road right-a-way. Scott and Wendy Warzecka stated they would dedicate their 33 also, as long as there were no extra assessments involved to them. Ray Teders owns the other part. But he says he forfeited his piece to the County. Vesterra is confirming who owns that corner piece for sure. Vesterra, LLC will connect to the end of their property and improve the road to Highway 10 so they have access to transport material out of the pit. After discussion on this issue Vesterra, LLC agrees to table this issue till next month to get the Road Order finished first and then Vesterra, LLC will come back to the September Meeting so the Board can give comment and approve the Gravel Pit Conditions. A Developer agreement will be worked on to present for the next meeting. September Meeting Vesterra, LLC Company met with the MNDOT and the Railroad. Vesterra, LLC is asking the County for a 60 day extension. Vesterra, LLC is still working out the right-a-way process with Teders for his piece of property. Vesterra, LLC has SEH for the surveyors they will be using. Vesterra, LLC plans to start mining in the spring of 2008. In 2007 they would like to get the road completed. The Board also talked about that Vesterra, LLC Company will have to enter into a Developer Agreement with Haven Township for 32nd Street SE. October Meeting Vesterra, LLC Company is still working on getting the piece of property from Ray Teders. They are also working with the Railroad and MNDOT. November Meeting Vesterra, LLC is still working with Ray Teders on a piece of property. SEH is also working with Jonathan Wilmshurst in coordinating and designing intersection improvements as recommended by MN/DOT after reviewing of the EAW for the Sand and Gravel Mining operations proposed for this area. Supervisor Keith Hibbard will be the contact person to attend the meetings with Vesterra, LLC Company while the design of this project progresses.
Don Nelton July Meeting - Chairman Eric Meyer was looking at the vegetation growth in the River Haven addition on the road ROW. Mr. Don Nelton was very rude to the Chairman. The board is requesting that Mr. Nelton should clean-up his personal things on the road right-a-way. Mike will ask Nancy Riddle from Sherburne County for a letter stating that the Board has permission to trim and cut the brush on the wild-n-scenic road right-a-way in River Haven addition. After discussion on this issue, Supervisor Keith Hibbard made a motion that the board will send Mr. Nelton a letter stating what they want him to clean-up. Supervisor LeRoy Pauley seconded the motion. Supervisor Dennis Lietha abstained. The motion carried. August Meeting Frank Kundrat and Don Nelton were at the meeting. Frank Kundrat stated that they could work something out instead of taking this issue to court. The Board is asking that they need to trim and clean-up the right-a-way so the snow plow and buses and emergency vehicles can get back there to turn around safely. Don Neltons biggest concern is his septic system is next to the right-a-way. He does not want to damage it. After discussion on this issue, the Board decided to work with Don Nelton on this issue. Don Nelton will contact the people who put the septic system in to stake it out and Chairman Eric Meyer will go there at the same time and they will mark what needs to be removed to have the right-a-way. Don Neltons number is 253-2215 and Chairman Eric Meyer will contact him when he will be at the site. September Meeting The road work is almost finished. When this is done the Board will try to have Don Nelton sign a License Agreement with the Township. October Meeting Haven has been sued by Don Nelton over his Road. This issue is now in litigation. There will be a closed meeting after the end of this October meeting. November Meeting Ed & Carol Niezgocki who live at the end of 16th Avenue SE were at the meeting asking what will happen if they need snow plowing, or emergency vehicles till the end of the road? They both go to work and need a clear path on the road. The road is now blocked with 1/3 of it dirt piles and the Niezgockis have a hard time getting into their driveway. It is not their fault this happened with Nelton. Will they get reimbursed for this? The Board members told them they would talk with Ken Bayliss the attorney handling this case and will work something out.
Fire Department August Meeting - Palmer Fire Hall is getting closer. Another meeting will be held to talk about this. We have to vote on this issue. March Meeting will be the time to put it on the ballot. A meeting will be on August 29, 2006 at 8:00 p.m. at the Town Hall to talk about this option. September Meeting The Committee met and tentatively selected parcels of land which might be included in a separate Fire District. There will be a special meeting held on Tuesday, October 10, 2006 to provide information about a Special Fire District on the South & East Side of Haven Township. The meeting is at the Haven Township Hall from 4:00 p.m. - 7:00 p.m. At 7:00 p.m. there will be public comments and have an open discussion. The date to vote on the Fire District will be Tuesday, December 19, 2006 from 3:00 p.m. 8:00 p.m. at the Haven Township Hall. October Meeting - The Board talked about how the meeting went. There were people who dont want the change in the shaded area on the map and some people who want to be brought into the shaded area. The Board Members will decide the line of the shaded area at the November Meeting. November Meeting The Board talked about the shaded areas on the map. Supervisor LeRoy Pauley was not able to make the meeting, but e-mailed this to say: The following is my position on the fire district and I authorize that it be entered in the official minutes of the November 20, 2006 Haven Township Board Meeting. From the talk Ive heard and the calls I have received this is a workable idea provided all the wrinkles get ironed out first. It seems that diplomacy was not really practiced when it came to including the Sauk Rapids Fire Department in the decisions. Were they officially asked to attend any meetings? It would be helpful for electorate to really know how the rates are going to be. The same, increased, or decreased. The idea that causes the most discomfort among the people is the fact that something that affects the entire township only allows a certain portion the right to vote. Have all the ramifications been examined? Does this need to be tabled and MADE PART OF THE AGENDA FOR THE ANNUAL MEETING? I apologize for not being at the meeting. Many of these ideas have probably already been resolved. Knowing what I know at this time (November 17, 2006) I would like a clearer picture of the entire proposal and consequently would like to see the issues tabled until the parties involved are more satisfied. I know I have given up my right to vote this evening but the afford mentioned questions deserve examination. After discussion on this issue Supervisor Dennis Lietha made a motion to define the lines and adopt and pass the Resolution of the Haven Town Board Calling for a Special Town Election and make Annual Meeting notices. Supervisor Ted Prom seconded the motion. The motion carried. The Board talked about having the voting done at the March, 2007 Annual Meeting. Section 14 Gerry Schefers, Brian Schefers, Andy Schefers, Curt Thering two homes, Carol Packer, Mike Kilan, Kurt Saatzer and Bruce Cater (section 23) gave input and talked with Chairman Eric Meyer stating that they all want to stay with Sauk Rapids Fire Department and be out of the shaded area.
Contractors Yard October Meeting - Supervisor LeRoy Pauley had someone ask about a piece of property in Kilian Addition being used as an illegal Contractors Yard. There are lots of Cars there all the time. A big brush pile is in the yard that is getting used as a dump for everything. The Board talked about this and Supervisor LeRoy Pauley will get an address for this property and give it to the County to look into this issue for some enforcement. November Meeting - Wayne Baumhofer talked with the Board about his neighbor Alan Peter 2782 14th Avenue SE phone # 255-1386. Mr. Baumhofer does not feel this is an area for this type of business in his neighborhood. The business is Northwest Cleaning for Duct Work Cleaning and Carpet Cleaning. Two crews are going out of there everyday. This is a major concern for Mr. Baumhofer. Supervisor Keith Hibbard will take the information to the County Zoning and look into this issue and get back with the Board next month.
UPDATED ITEMS
APO None Sherburne County Transportation Needs List was handed out.
Zoning David Meyers will get the Citizens Group back together for another meeting in December to stay updated with the City Plans and the Future for Haven Township. The Wild-n-Scenic Rules were also discussed. An official Comment from the Board would be nice for this, the Board may comment until January 12th. Jane Korte and David Meyers will work on this issue. Stark/Bauerly Gravel Pit was talked about. There was a meeting that the County had set up on November 15, 2006. This meeting discussed the expansion of the pit and the neighbors concerns.
Airport Update Sewer/Water is running to the Airport from the NW corner of Benton County. (Transfer Station) Gravel Pit Water fowl is the big concern for the Airport. Bauerly offered the City to purchase the Busse Pit and the property there. The City does not have the money yet. The Board also talked about annexation if this happens. The Joint Planning Board was also talked about. Dave Johnson had another map that the residents and the Board Members looked at. Proposed new runway was on this map.
Road Update Still working on end of River Haven Road. The Board talked about the Township moving the mailboxes to one side of the road in River Haven and Prairie Woods. Signs will be put up before December 1, 2006. Deaf Child signs are going to be put up also on 35th Avenue SE.
NEW BUSINESS
Steve Wieber Requesting a Conditional Use Permit for a Home Business in Accessory Building for an Auto Repair Business Address is 4726 35th Avenue SE - Approximately 14 Acres of land. Chairman Eric Meyer went to Steve Wiebers home and talked with him about his request. After a site visit and discussion with other Haven property owners we have found no negative comments on his operation. The Board would like to include the following conditions to this CUP. All regular County conditions shall apply Plus what is listed on the paper the board has. There are 8 added conditions the Board had. After discussion on this issue, Chairman Eric Meyer made the motion to accept and sign the CUP Request. Supervisor Keith Hibbard seconded the motion. The motion carried.
Luth LLC Randy Luth asked for an Amendment to CUP for Hand Guns. After discussion on this issue and talking with the Board, Mr. Luth and the Board decided to table this issue and find more information on the mystery CUP from the 70s. The Board was under the understanding that there was no CUP for the Gun Range ever. This was back in the 40s. It was grandfathered in. No permit was ever needed. Randy Luth will go back to Sherburne County Zoning and talk with them about this issue. More discussion will be at the December Meeting.
BUSINESS FROM THE FLOOR
Penny Weihrauch Made comment that the voting machines are 100% on key. Haven Township was asked to do a manual hand count. Penny also asked the Board if it was possible to purchase a copier for the Town Hall. The Board will check into this and set a budget and plan this for 2007.
BUSINESS FROM THE SUPERVISORS
Citescape August Meeting - Is willing to put internet service at the Town Hall for $300.00 a year. No cost for the equipment. The Board decided to make a list of positive and negative comments on this issue and discuss it next month. Check out other companies also. September Meeting The Board is still checking on options. October Meeting - Citescape is still willing to have service at the Town Hall. Chairman Eric Meyer is still waiting to hear from another company (Clearwire). November Meeting Still waiting for prices.
Painting Town Hall Chairman Eric Meyer will look into quotes on having the Town Hall painted outside and inside.
Tri-County Humane Society Chairman Eric Meyer made a motion to accept the Tri-County Humane Society Stray Impound Agreement but, cross out accepting any cats (see what they say). Supervisor Keith Hibbard seconded the motion. The motion carried.
KDV Audit End of the three year contract needs to be signed and mailed back to them.
Resolution for Board Investment Policy Board will look over this and discuss at the December meeting.
COMMUNICATIONS
Sherburne County Auditor/Treasurer Proposed Tax Rates for 2007
ADJOURN
It was moved by Supervisor Keith Hibbard, seconded by Supervisor Ted Prom to adjourn the meeting. The motion carried, and the meeting was adjourned at 8:52 p.m.
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Chairman
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Clerk/Treasurer