Camp Cuyuna Alumni Association
Board of Directors Meeting
February 19, 2006

PRESENT: Andrea Besnett, Doug Raney, Chad Wagner, Bill Groskreutz, Keith Fitzpatrick, Lowell Johnson, John Morrill, Robby S, Steve Knuth, John Fretham, Jeff Kunkel
ABSENT: Scott Poppe
Call to order 2/19/06 at 2:05

#1- Review Minutes--On the in-kind donation sheets we put that mileage was rated at 48.5 cents per mile. For charitable organizations it should be 14 cents per mile.
MOTION: Accept previous minutes with amended mileage. Andrea/ Bill - Unanimous

#3- Non profit status- Our initial response has been turned down. All paper work was due within a 15 month window. Our original application was in this time period, but the additional information they requested from Doug was not on time. We will need to resubmit. Doug has accepted responsibility for this and will resubmit all forms and personally pay for all fees required. We will apply under a 27 month waiver and ask for an expedited review. Doug estimates the turnaround time for this will be about 1 month. We will need to resubmit articles of incorporation with the changes we made regarding the quorum and proxy status.
MOTION: Accept Doug’s request to resubmit for non-profit status and allowing him to pay all charges resulting from reapplication. Keith/Lowell- Unanimous

#2- Certificates for honorary and CCAA members were sent out via internet for board to look at. Discussion was held on how great the picture looked. The yellow lettering difficult to see, suggestion were made to play with the color and resubmit.

Updates-

#1- Financial- Don Halverson sent a financial update via internet (see attached)
MOTION: accept Don’s balance sheet as submitted. Keith/Bill Unanimous

#2- Social- Scott not here- Discussion regarding need to get to work on reunion
MOTION: Table social update and reunion discussion to next meeting. Keith/Andrea Unanimous

#3-Service and support- Lowell- No report

#4- Membership- Bill- Bill updated the data base to read 538 current members, 429 addresses, 109 lost scouts, 198 e-mail addresses, 71 current dues payers, 36 added from last year staff, 3 honorary members.
MOTION: To accept Bill’s update. Andrea/ Keith Unanimous

#5 - Website- Bill-Bill discussed updates to the website. It was recommended that he add Jims resignation letter and add Bill’s acceptance of Camp Director position.

New Business-

#1- CCAA Board changes- Keith would like to resign as director due to his acceptance of Ranger position. He feels this would be a conflict of interest.
MOTION: Accept Keith’s resignation with regret. Andrea/Lowell Unanimous

#2-Change ex officio director from Camp Director to Ranger. Discussion was held regarding this change.
MOTION: Keep Camp Director as ex-officio and make Ranger a new position known as TVC liaison. Lowell/Andrea Discussion regarding these changes need to be reflected in bylaws and articles of incorporation. Discussion regarding Bill needing to resign as VP, but could stay as membership/website Bill and Keith Abstain from vote Unanimous

#3-A question was brought up regarding alumni that get rehired. Is there an issue as to their status in the CCAA? Feeling is there is not a problem because the existing staff is part of the CCAA and their dues are paid.

#4- New Board Members- Lowell brought up the name of someone who was recommended as a person who is interested in being on the board. Keith recommended sending out info for election and what positions will be available for next year.
MOTION: Wait until annual meeting to fill vacancies. Andrea/Keith Unanimous.

Persons wanting a position on the board should submit their names to a board member before the next meeting.

Cuyuna Update

#1-TVC has its own website and it is linked to Cuyuna’s site.

#2- Work weekends are scheduled for April (see CCAA website for dates)- We have until the beginning of camp to work on projects- shower house -Huck Finn raft -guest latrine - Sawmill will come again in May- tree houses (depending on CCAA’s decisions)

#3- Camp steward program is being implemented in recognition of person/s for volunteering. Examples of “rewards” include plaque for 20 hours service- t-shirt, free night in cabins.

#4- Host family’s are needed for family camp especially due to new DNR requirements to inspect EVERY boat that goes into Pickerel. They will need to supply their own housing but would have free access to camp. Contact Keith or Bill if interested. A guest commissioner program is also in the works. Contact Bill if interested.

#5-Project update- shower house, guest latrine are waiting on septic bids. Tree houses are on hold until bids are reviewed and if there is money left over.

#6-Tree House- The plan is to build 2 tree houses with 4 buildings each. The cost would be about $6000. Fits 8-10 for sleepovers or 3 staff. Due to septic bids these are on hold until a later date. We could build in 2 phases of 1 tree house w/ 2 houses for $3000. Keith asked if the CCAA would be willing to support this project
MOTION: CCAA will donate an initial $300 towards this project and will fundraise for the additional$5700. After receiving $3000, 1st house will be built. After 2nd $3000, 2nd house will be built. John Fretham/ Andrea Unanimous

2006 CCAA Membership Drive-

Information to be mailed will be to board members by March 15th . Recommended changes need to be returned by the 17th. Membership info will be mailed out to everyone the week of March 20th. April 8th - 9th will be a calling day for the board members to contact everyone with current addresses on file to describe who we are and ask for membership. The letter sent in March should include information to create a “job bank” for Keith to use. Keith will send information for newsletter, add tree house info and add reunion info.

Communicator only go out to members. Bill and Doug will do.

Other

Next meeting April 23 noon at Camp Cuyuna (penciled in)

Add memorial fund discussion to next agenda. Zac or Alyx will be asked to attend.

MOTION: Adjourn meeting at 4:00. Keith/Andrea

Last Updated: March 12, 2007