Camp Cuyuna Alumni Association
Annual Board of Directors Meeting
June 17, 2005

Doug Raney called the meeting to order at 6:10p.m.

Present- Don Halverson, Chuck Powers, Andrea Besnett, Carol Poppe, Jeremy Reem, Doug Raney, Lowell Johnson, Bill Groskreutz, Steve Knuth, Nick Baumgart, Trevor Elg, Chad Wagner, Eric Roers, Justin Schroyer, John Fretham, Jeff Kunkel, Travis Lang, Tyler Karp.

  1. Old Business
    1. Minutes from last meeting not available at this time.
    2. Doug Raney gave an overview of his presentation to the TVC executive board. We are still waiting to hear about our 501-3C non-profit organization status. This will establish us as an individual entity not connected with the TVC.

      By-laws, created by Doug Raney, were handed out for review. These will become our “working guidelines” and can be changed as necessary by the board of directors. These will be separate from the articles of incorporation which will not change once changes are made to reflect state statutes. The changes to the articles of incorporation will be on the agenda for the next meeting.

      Changes that the by-laws reflect include- CCAA currently represents 518 staff members. Membership is granted by payment of dues, current camp staff or election as an honorary or associate member. There are currently 65 members. Votes require a quorum which consists of 10% of members. This equals 6 members. There will also be an elimination of proxy voting.

      MOTION- Move to change governing documents from the articles of incorporation to the bylaws. M/Bill Groskreutz 2nd/Lowell Johnson Motion Carried

      MOTION- Move to create a committee to revise articles of incorporation for submition in 2006 M/ Bill Groskreutz 2nd/Andrea Besnett Motion Carried- interested persons please contact Doug.

    3. Waiting for verification of non-profit status. Don Halverson will receive the copy and will keep us informed.
    4. 64 certificates were sent out for the Sponsor An Acre fundraiser. Acre 234 has been designated as the Chuck McMahon Memorial Acre and a framed certificate was presented to Andrea Besnett.
    5. The children of Chuck McMahon asked the CCAA to be responsible for managing the monies (currently $510.00) and creating a memorial for Chuck at the camp. Bill said Paul would like ideas generated. Ideas were discussed.

      MOTION- Move to create a committee with the power to implement, with the involvement of his children, a Chuck McMahon memorial area off the chapel area with benches overlooking Command Lake. M/ Andrea Besnett 2nd/ John Fretham Motion carried.

      Memorial Committee members- Bill Groskreutz (chair) Steve Knuth, Don Halverson, Carol Poppe, Jeff Kunkel, Chad Wagner, Zac McMahon, Alyx McMahon.

    6. The communicator is currently sent to all persons represented. Discussion was held as to whom should be receiving this mailing, as the expense is becoming prohibitive.

      MOTION- Move that there be an annual membership drive with a mailing sent to all alumni. M/John Fretham 2nd/ Jeff Kunkel Motion carried.

      MOTION- Move that the CCAA Communicator be sent to dues paying members only, published and sent out at the discretion of the executive board. M/ Eric Roers 2nd/ Andrea Besnett Motion carried.

    7. Doug Raney presented an “In-Kind” expense voucher. This is a record of all non-cash donations to be used should the CCAA receive government grants requiring the committee to produce in-kind monies. This receipt can also be used on personal taxes.
  2. New Business
    1. Financial Committee- Don Halverson submitted for approval the CCAA profit and loss report.

      MOTION- Move to accept the Profit and Loss report. M/ Eric Roers 2nd/ Bill Groskreutz Motion carried.

      Social Committee- Nothing to report

      Service and Support Committee- Nothing to report

      Membership and Nominations- Bill Groskreutz reported that there are 520 alumni, we have 402 addresses, 171 e-mails, and 66 paid members.

      MOTION- Move to accept the report from the Membership And Nominations Committee. M/ Carol Poppe 2nd/ Don Halverson Motion carried.

    2. There is one 2 year and three 3 year directors positions open. Currently nominations for the 2 year position include- John Fretham. No other nominations were submitted.

      MOTION- Move to accept John Fretham into the 2 year directors position. M/ Lowell Johnson 2nd/ Don Halverson Motion carried.

      Current nominations for the 3 year positions include Chad Wagner and Bill Groskreutz. Andrea Besnett was nominated at the meeting.

      MOTION- Move to accept Chad Wagner, Bill Groskreutz and Andrea Besnett into the 3 year directors positions. M/ Eric Roers 2nd/ Carol Poppe Motion carried.

      Board of Directors for the CCAA now includes Doug Raney, Scott Poppe, Lowell Johnson, Keith Fitzpatrick, Jeff Kunkel, Andrea Besnett, Chad Wagner, Bill Groskreutz, John Morrill and Jim Menton.

      Nominations for officer position of Vice President of Membership and Nominations was opened. Bill Groskreutz was nominated.

      MOTION- Move to accept Bill Groskreutz as Vice President of Membership and Nominations. M/ Andrea Besnett 2nd/ Carol Poppe Motion carried.

      Nominations for the officer position of Secretary was opened. Andrea Besnett was nominated.

      MOTION- Move to accept Andrea Besnett as Secretary. M/Don Halverson 2nd/ Chad Wagner Motion carried.

      Nominations for the officer position of Treasurer was opened. John Fretham was nominated, he regretfully declined. Chad Wagner was nominated.

      MOTION- Move to accept Chad Wagner as Treasurer. M/ Jeff Kunkel 2nd/ Lowell Johnson Motion carried.

      Doug Raney requested that Don Halverson accept the appointment to remain bookkeeper. Don Halverson accepted contingent upon the acceptability of this appointment to the treasurer. Chad Wagner would like Don Halverson to remain as bookkeeper.

    3. Bill Groskreutz explained that associate members are persons that work to benefit camp but were not staff members. They are invited to join the CCAA, but are required to pay dues. Honorary members are invited to join CCAA with payment of membership dues excused for life. The following persons were nominated to be associate members-

      Loran Kaardal
      MOTION- Move to accept Loren Kardall as an associate member of the CCAA. M/ Andrea Besnett 2nd/ Bill Groskreutz. Motion carried

      Paul Willert
      MOTION- Move to accept Paul Willert as an associate member of the CCAA. M/ Andrea Besnett 2nd/ Chad Wagner. Motion Carried

      Mike Kunkel
      MOTION- Move to accept Mike Kunkel as an associate member of the CCAA. M/ Andrea Besnett 2nd/ Bill Groskreutz Motion carried

      Wendell Sohn
      MOTION- Move to accept Wendell Sohn as an associate member of the CCAA. M/ Andrea Besnett 2nd/ Chad Wagner Motion carried.

      The following persons were nominated for honorary membership in the CCAA-

      Roger Schultz
      MOTION- Move to accept Roger Schultz as an honorary member of the CCAA. M/ Andrea Besnett 2nd/ Lowell Johnson 7 aye, 1 abstain (John Fretham)

      Bernie Kunkel
      MOTION- Move to accept Bernie Kunkel as an honorary member of the CCAA. M/ Andrea Besnett 2nd/ Chad Wagner 7aye, 1 abstain (John Fretham)

      Don Cole
      MOTION- Move to accept Don Cole as an honorary member of the CCAA. M/ Andrea Besnett 2nd/ Bill Groskreutz 6 aye, 2 abstain (John Fretham, Andrea Besnett)

      MOTION- Move to close nominations for associate and honorary memberships. M/ Andrea Besnett 2nd/ Bill Groskreutz Motion carried

    4. Discussion was held as to ways of recognizing those voted as associate or honorary members.

      MOTION- Move to recognize directors of the CCAA at reunion, recognize honorary members with a framed certificate, and recognize associate members with a letter asking them to join. M/ Bill Groskreutz 2nd/ Nick Baumgart Motion carried.

    5. Current standing committees are- 40th Reunion Committee, Articles of Incorporation Review Committee and Chuck McMahon Memorial Committee. Members interested in serving on a committee are asked to e-mail Doug Raney.
    6. Doug Raney received an e-mail from Pat Kunkel requesting an FOS contribution from the CCAA in the amount of $121.00. Discussion was held as to conflicts with the mission statement regarding helping camp specifically rather than TVC.

      MOTION- Move to send Pat Kunkel an FOS contribution from the CCAA to be used for camperships to Cuyuna. M/ Lowell Johnson 2nd/ Andrea Besnett Motion carried.

    7. Fundraising discussion tabled until next meeting.
    8. Dues for 2005 should be paid as soon as possible.
    9. Eric Roers brought up a concern about having too many people as associate or honorary members.

      MOTION- Move that the executive board continue discussions about capping the number of associate and honorary members elected, and that the recommendation of the board be placed on the agenda for the next annual meeting, prior to voting for associate and honorary members. M/ Bill Groskreutz 2nd/ John Fretham Motion carried.

    10. Steve Knuth gave a brief history of how the last reunion was started and organized.
MOTION- Move to adjourn meeting M/ Don Halverson 2nd/ Nick Baumgart Meeting adjourned at 9:17

Respectfully Submitted,

Andrea Besnett
CCAA Secretary

Last Updated: June 20, 2005