Camp Cuyuna Alumni Association
Meeting Minutes
Annual Members Meeting: Friday June 11, 2004

Old Business

  1. Approved April 17, 2004 CCAA Executive Board Meeting Minutes.
  2. Doug provided an update on non-profit status. Doug has all required paperwork and required terminology for our Articles of Association (to be Articles of Incorporation). Need to update our Articles and use them to file for non-profit status. Application fee is $70. Can pay a $20 fee to expedite the filing.
  3. Bill explained issues with Honorary Membership. New Amendment 4 conflicts with Article 5. Proposal to have both Associate and Honorary members-Associate members would pay dues, and Honorary Members would be free lifetime members. Further discussion in new business.

New Business

  1. Financial committee update: Approximate Current Cash Balance in TVC account = $777.97 (+$200 endowment). Crosslake account = $144.00 plus $80 in new dues collected at the work weekend.
  2. Social committee update: no news.
  3. Service & Support committee update: no news.
  4. Membership & Nominations committee update: 518 names in database; 418 current address; 100 lost scouts; 160 current e-mail addresses; 14 paid thru 2005; 28 free thru 2005 (1 paid thru 2006 who is on staff this year).
  5. Three two-year interim director positions were up for election: Lowell Johnson, Steve Knuth, and Eric Raney. These positions now become three-year directorships.
    • Lowell Johnson re-nominated and unanimously elected as a director for a three-year term. Lowell also re-nominated and unanimously elected to continue as Vice President: Service & Support.
    • Jeff Kunkel nominated and unanimously elected as a director for a three-year term (to replace Steve Knuth).
    • Eric Raney nominated as a director for a three-year term, but declined the nomination. Eric's spot on the board will need to be filled. Ed Borchardt will be asked if he is willing to serve as a director, and Tom Schmitz if Ed declines. Eric's Secretary position will also need to be filled. Jon Morrill brought up as a potential nominee for the Secretary position.
    • Don Halverson to continue as Treasurer, Bill Groskreutz as Vice President: Membership & Nominations, and Scott Poppe as Vice President: Social.
  6. Keith provided update on TVC Executive Board Meetings:
    • 7 more people nominated to TVC Board; 3 declined and 4 accepted.
    • The capital campaign deadline is September 14, 2004. Goal is $600,000-see how close we can get by Sept. 14. All options are still on the table (private sale of 163 acres of Cuyuna, DNR proposal for 150 acres of Cuyuna, etc.), but will see how fundraising goes before a final decision is made.
    • Loren and fundraising committee have come up with some great, creative fundraising ideas, for example, eBay auctions, selling "Cuyuna Scout Camp Bottled Water," Grandparent of Scouts campaign, Eagle Scout campaign.
    • Loren's "dream figure" for money raised by CCAA would be $150,000.
    • Sub-group of TVC Board, "Visioning Committee," to work on strategic plan for council. They are not specifically looking at long-term camping. CCAA could possibly become a group that would provide direction to the TVC Board regarding Cuyuna.
  7. Discussion on TVC capital fundraising campaign and CCAA's role in the fundraising. Many thoughts, feelings, and ideas shared. The following plan was proposed and approved unanimously:
    • CCAA to conduct a fundraising campaign to "Save 150 acres of Cuyuna."
    • We will collect all funds, hold them in our CCAA Crosslake account, and only donate them to the TVC if the TVC goes forward with the sale to the DNR. Otherwise the funds will be returned to the donors (unless they specify that we can keep the funds for CCAA use).
    • We will send a letter to all former Cuyuna staff in our database, explaining the current status of the Cuyuna land sale, the DNR proposal option, and including a pledge form to "Sponsor" 1, 1/2, 1/4, 1/10 acre of Cuyuna for $1,000 per acre. If we get all acres sponsored by individuals or groups, we will meet our $150,000 "dream figure."
    • Update/fundraising letter to be sent by July 5, 2004.
    • CCAA board members and other volunteers to call as many former Cuyuna staff as possible on July 10, 2004 to follow up on pledges.
  8. Unanimous approval of following corrections to Articles of Association:
    • Amendment 4 to be re-worded to include both Associate (paid) members and Honorary (free lifetime members). Both Associate and Honorary members subject to requirements of CCAA board, and both will be non-voting members. Article 5 to also be re-worded accordingly.
    • Doug has approval to make all changes to the Articles of Association that are required by the State of Minnesota to file for status as a non-profit organization.
  9. Unanimous approval for Doug to pay the $20 fee to expedite the filing of our non-profit paperwork by the State of Minnesota. Expected cost is $70 for application and $20 for the expedite fee.
  10. Next CCAA meeting tentatively to be on June 19, 2004 at Doug Raney's house to finalize update/fundraising letter and create fact sheet for callers to use when soliciting pledges.

Action Items

  1. Update/fundraising letter to be sent by July 5, 2004.
  2. CCAA board members and other volunteers to call as many former Cuyuna staff as possible on July 10, 2004 to follow up on pledges.
  3. Doug and Eric Raney to update Articles of Association.
  4. Eric Raney's CCAA Board spot and Secretary position to be filled.
  5. Doug Raney to request all CCAA funds from Twin Valley Council.

Attending:

Last Updated: June 25, 2004