Camp Cuyuna Alumni Association
Executive Board Meeting Minutes
October 23, 2005

Present: Bill Groskreutz, Doug Raney, Steve Knuth, Andrea Besnett, Keith Fitzpatrick Others present: Kyle Johnson, Travis Bach, Jason Fletcher, Beth Groskreutz, Alyx McMahon.

Meeting was called to order at 1:10 pm and thanks was given to all those who could attend.

1. Old Business:
   1. Minutes from last meeting were tabled due to lack of quorum.
   2. Clarence Holden, one of the major donors for the DNR sale, passed away. A card will be sent from the CCAA.
   3. In-kind forms were handed out and a reminder to fill in for travel and other donations was given. Mileage donations are currently at 48.5 cents per mile. The in-kind forms will be placed on the website as a downloadable form.
   4. $328.35 is left in the Chuck McMahon Memorial Fund. Deceased members were discussed and relatives will be contacted regarding placing of stones in the memorial area.
      ** Action Item- Strategize money use. **
   5. Recognition certificates were presented. Discussion was held on background picture.
      ** Action Item- Decide on background picture for recognition certificates.**
   6. Non-profit status is not yet available due to Doug's "ultimate stupidity" (he said it and told me to write it!). They NOW have all the information and Doug will call to verify.
2. Updates:
   1. Financial- We currently have a balance of $3202.32 with $328.35 being from the Chuck McMahon Memorial Fund.
   2. Service & Support - No Report
   3. Social - No Report
   4. Membership- We currently have 536 Total scouts in our database. 110 lost scouts. 69 pd. Members.
   5. Website- As stated above the in-kind form will be placed on the website as a downloadable document. Adventure Cuyuna will be promoted through the website.
3. Committee to Revise Articles:
   ** Action Item- Articles of Incorporation need to be reviewed and updated **
4. Annual Membership Drive:
   ** Action Item- When mailing should be sent and if it should corespond with a work weekend (Feb-April). **
5. Next Communication with Alumni:
   Discussion was held regarding plans for 2007 reunion. A letter will be sent out in March or April regarding this event.
6. CCAA Board/Staff changes:
   1. Keith Fitzpatrick feels that it would be a conflict of interest for him to remain on the board due to his acceptance of the Ranger position. His resignation was accepted with regret. He would be interested in remaining an "Ex Officio" liaison between the CCAA and the Council.
      ** Action Item- Appoint a replacement for Keith on the CCAA exec. Board. **
   2. Jim Menton has resigned as Camp Director.
      ** Action Item- Replace Jim's position on the board with new Camp Director.**
   3. Additional discussion was held regarding who can sign checks as Keith was a signer. Doug will research rules for who can sign and Andrea will be added as a signer.
7. Camp Cuyuna's Future:
   1. Information regarding the $26,500 donated to the CCAA for Camp will be reviewed and published on the website.
   2. Keith shared plans for improving the viability of camp as an income producer. He needs approval from the Council before these plans can be made public, but he wanted input on the ideas and discussion on how the CCAA can play a part in the fundraising. Jason brought up how he sees the CCAA's role as 2 fold; the Social welfare of the alumni (memorials, reunions) and active participation as/with camp staff.
      ** Action Item- Can money from CCAA be donated directly to Camp and/or specific areas/staff members? **
8. Fund raising discussion was tabled until next meeting. Questions were raised regarding weather or not the CCAA should restructure itself.
9. Meeting adjourned at 3:00pm

Last Updated: November 5, 2005