Camp Cuyuna Alumni Association
Meeting Minutes
Board Meeting: Saturday September 4, 2004
Cabin #4, Camp Cuyuna Family Camp

Members Present: Doug Raney, Don Halverson, Bill Groskreutz, Steve Knuth, and John Fretham

Members Absent and voting by proxy: Jon Morril, Lowell Johnson, Travis Back, Scott Poppe, and Keith Fitzpatrick

Association Members Present: Rhett Johnson and Eric Roers

President Doug Raney called the September Camp Cuyuna Alumni Association (CCAA) Executive Board meeting to order at 10:34 am on September 4, 2004

Doug Raney began with news about the incorporation of the organization and work on previous board action. The CCAA was incorporated as an independent organization with the state of Minnesota on July 23, 2004. He also shared that the CCAA now has its Employee Identification Number which functions like a social security number. With these documentations secured and the Crosslake bank account in place he shared his plans to remove the CCAA general fund from its Twin Valley Council account and transfer the funds to the Crosslake account.

At this point in the meeting Doug directed the board's attention to nominations. Don moved and Bill seconded a motion to appoint John Fretham to the vacant Director position for the first year of a three-year Director term. The board accepted the appointment 6-0.

Don motioned and Bill seconded a motion to accept Travis Back's resignation from the executive board. The board approved the resignation 6-0.

Bill motioned and John F. seconded a motion to appoint Steve Knuth to fill the final year of the director position, which became vacant with Travis's resignation. After brief discussion about getting new members on the board, the board approved the appointment 6-0.

Doug informed of where he was in the process of obtaining non-profit status. He had recently consulted with Management Assisstance Program (MAP) for non-profits. They have experience in helping organizations receive non-profit status. They would be willing to help the CCAA through the process. They would charge $500 for doing the filing process for our organization. By having MAP help with the non-profit filing would greatly speed up the process.

Don motioned and Bill seconded to provide a $650 expenditure from the general fund to expediate the process of acquiring non-profit registration. This expenditure would be for MAP's services and the $150 IRS non-profit application fee. The motion was carried by a 6-0 vote.

Don motioned and Bill seconded to give Doug proxy to do everything he needs to speed process. Doug commented that he will continue to keep board informed and get opinions if questions or problems come up. The motioned carried 6-0.

Bill reported that he has only had four returns of the latest issue of the CCAA Communicator, and of those returned two had address corrections on them.

There are 408 current addresses in the Alumni Database. The lost scout total now stands at 110 and eight deceased alumni. There are currently 45 active, dues paid members of the association. Included in that number are 28 current staff. There was discussion about providing incentives to get more dues-paying members. It was suggested to wait until next before any action is taken on this issue.

Discussion then turned to the progress of the CCAA Capital Campaign. At the time of the meeting, the total raised was $21,700. There was a recent article in the Brainerd paper about the capital campaign that is currently in progress. Don shared that he has been getting responses and interest about the camp since the article was printed. He was hopeful that there may be some donations as a result of the publicity. It was also reported that the Commitment to Camping Capital Campaign (CCCC) has raised approximately $200,000.

It was discussed by the board that we need to recognize that e-mails are a public form of communication, and we should strive towards a professional manner when sending messages to people.

Bill reported that he has added password protection to the website's address list because of recent privacy concerns. It was encouraged that Bill address privacy policy in the next issue of the Communicator.

There was a motion by Don and a second by Steve for the board to begin development of a privacy policy to be brought to the next board meeting. The motion carried 6-0.

Lowell Johnson submitted a nomination of Charles E. Powers for Associate Membership of the CCAA. Powers lives in Rockford, IL. He has and continues to provide service to Camp Cuyuna. Don moved that we accept the nomination. Bill seconded the motion. The motion carried 6-0. Charles is the 1st Associate Member of the CCAA.

Bill moved and John F. seconded the motion to adjourn. The motion was passed 6-0.

Last Updated: April 16, 2005